Privacy Notice

Privacy Notice - Data Protection Act 1998

We, Brightwell cum Sotwell CofE Primary School, are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:

  • Support your learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing.

Information about you that we hold includes your contact details, national curriculum assessment results, attendance information[i]and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information. If you areenrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you want to receive a copy of the information about you that we hold or share, please contact Sindy Major in the Office.

If you need more information about how the LA and DfE store and use your information, then please go to the following websites:


If you cannot access this websites, please contact the LA or DfE as follows:

Oxfordshire County Council Subject Access Requests (SAR)

FIS PO Box 876 Oxford OX1 9PB


Telephone: 08452 26 26 36


Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street

Telephone:         0370 000 2288


If you have any queries or are concerned in relation to data sharing, you can contact the Council’s Information Governance Manager by email or telephone: Email: Telephone: 01865 323593